Privacy Policy for Scorpion Automotive Dealer Portal

Last updated: 6 August 2025

1. Who We Are

Our website address is: https://dealer.scorpionauto.com. This site is owned and operated by Scorpion Automotive Limited, a UK-based automotive technology company.

2. Legal Basis for Processing Personal Data

We process your personal data under the following lawful bases:

  • To fulfil a contract with you (e.g., managing your dealer account)

  • To comply with legal obligations

  • Where it is in our legitimate interests and your rights do not override those interests

  • With your consent, where applicable (e.g., for marketing communications)

3. Comments

When visitors leave comments on the site, we collect the data shown in the comments form, along with the visitor’s IP address and browser user agent string to help detect spam.

An anonymized string (also known as a hash) created from your email address may be provided to the Gravatar service to determine if you are using it. The Gravatar privacy policy is available at: https://automattic.com/privacy/. Once your comment is approved, your profile picture may be visible publicly in the context of your comment.

4. Media

If you upload images to the website, avoid uploading images with embedded location data (EXIF GPS), as visitors to the website can download and extract location data from these images.

5. Cookies

If you leave a comment, you may opt-in to saving your name, email address, and website in cookies. These cookies are for your convenience and last for one year.

If you visit our login page, a temporary cookie is set to determine if your browser accepts cookies. This contains no personal data and is discarded when you close your browser.

When you log in, we set cookies to save your login information and screen display choices. Login cookies last two days; screen option cookies last one year. Selecting “Remember Me” keeps you logged in for two weeks. Logging out removes the login cookies.

If you edit or publish an article, a cookie is saved containing the post ID. It expires after one day and contains no personal data.

6. Embedded Content from Other Websites

Articles on this site may include embedded content (e.g., videos, images, articles). Embedded content from other websites behaves as if the visitor has visited that site directly.

These websites may collect data, use cookies, embed third-party tracking, and monitor your interaction with their content—especially if you are logged in to that service.

7. Who We Share Your Data With

We may share your data with trusted third parties who provide essential services including:

  • IT providers

  • Payment processors

  • Logistics companies

All third parties are required to comply with applicable data protection laws.

If you request a password reset, your IP address will be included in the reset email.

8. International Data Transfers

Some of our service providers may be located outside the UK or EEA. In such cases, we implement safeguards such as Standard Contractual Clauses or rely on adequacy decisions to ensure your data is protected.

9. How Long We Retain Your Data

If you leave a comment, both the comment and its metadata are retained indefinitely.

For registered users, we store personal information in your user profile. You can view, edit, or delete this information at any time (except the username). Site administrators can also access and modify this data.

10. What Rights You Have Over Your Data

If you have an account on this site or have left comments, you may request:

  • An exported file of your personal data

  • That we erase your personal data

This excludes any data we are legally obliged to retain.

11. Where Your Data Is Sent

Visitor comments may be checked through an automated spam detection service.

12. How We Protect Your Data

We implement technical and organisational measures to safeguard your personal data. These include:

  • Secure servers

  • Encryption

  • Firewalls

  • Access control

  • Regular security reviews and training

13. Marketing Communications

If you opt in, we may send you marketing communications such as product updates and special offers. You may unsubscribe at any time via the email link or by contacting us.

14. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted here with a revised “Last Updated” date. If changes are significant, we may also notify you directly.

15. Contact Information

If you have any questions about this policy or wish to exercise your data rights, please contact:

Data Protection Officer
Scorpion Automotive Limited
📧 Email: dpo@scorpionauto.com